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Purchasing

Amarillo ISD Purchasing Department

Resources

On the Purchasing Department web page, you will find (listed down the page in this order):

  • Amarillo ISD Procurement Documents & Forms
  • Conflict of Interest Information
  • Current Bid Opportunities
  • Vendor Registration
  • Vendor Terms & Conditions

AISD Procurement Documents and Forms

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Conflict of Interest Forms and Instructions

  • According to Local Government Code, Chapter 176, a person or an agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with Amarillo Independent School District must file a completed Conflict of Interest Questionnaire for Vendors or Local Government Officers with the Purchasing Department not later than the seventh business day after the date that the person begins contract discussions or negotiations with the District or submits to the District an application, response to a request for proposals or bids, correspondence, or another writing related to a potential agreement with the District.

    This Conflict of Interest Questionnaire must be filed annually by September 1 as long as the person or the agent of the person continues to contract or seek to contract for the sale or purchase of property, goods, or services with the District or not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate. The completion of the Conflict of Interest Questionnaire is not needed if the person is an employee of a governmental entity and is acting in the employee's official capacity.

    Explanation of the Conflict of Interest Questionnaire

    1. Name of person doing business with the District.
       
    2. Check the box if you are filing an update to a previously filed questionnaire.
       
    3. Name each employee or contractor of the District who makes recommendations to a District officer
      with respect to expenditures of money AND describe the affiliation or business relationship.
      If no affiliation or business relationship exists, state  “NONE. 

      Examples:       If your spouse, parent, or child is the District’s Director of Purchasing and a bid is being submitted to the Purchasing Department, this relationship must be reported.

      If your spouse, parent, or child is the Principal at a School and your business may sell items directly to that school, this relationship must be reported.

      If you or your spouse, parent, or child is in business with a District employee that would be making a recommendation concerning a purchase or sales transaction involving you, the relationship must be reported.

      If you employ or do business with a spouse, parent, or child of a District employee that would be making a recommendation concerning a purchase or sales transaction involving you, the relationship must be reported.

      If you are a District employee and would be making a recommendation concerning a purchase or sales transaction involving you, the relationship must be reported.

      If your neighbor or friend is a District employee that would be making a recommendation concerning a purchase or sales transaction involving you and you feel that your relationship with this employee could affect their recommendation, this relationship must be reported.

      If any other situation exists that would result in a conflict of interest, the relationship must be reported.

      If your spouse, parent, or child is a teacher that does not make recommendations concerning purchasing or sales transactions, this relationship should not be reported.

      If your spouse, parent, or child is a Principal at a School and a bid is being considered by a separate department such as Construction, this relationship should not be reported.
       
    4. Name each District officer who appoints or employs the District officers for which this questionnaire is filed AND describe the affiliation or business relationship. If no affiliation or business relationship exists, state “NONE.”

      Example:       If you or your spouse, parent, or child is related to, employs, or is in business with a District officer or their spouse, parent, or child, this relationship must be reported.
       
    5. Name of District officer with whom you have an affiliation or business relationship. For each person listed under question #4, complete page 2. If answers to A, B, and C are NO, indicate the name of the District officer, but do not complete section D.
       
    6. Sign and date this form.

      Turn in the completed form to the Purchasing Department. If any disclosures are indicated under questions #3 or #4, the form will be posted on the District's website.

      If you have any questions, please contact the Purchasing Department at (806) 326-1170.

  • Print and complete the Conflict of Interest Questionnaire (Form CIQ).

    Deliver the completed form to the Purchasing Department at the Rod Schroder Education Support Center.

  • Print and complete the Local Government Officer Conflicts Disclosure Statement (Form CIS).

    Deliver the completed form to the Purchasing Department at the Rod Schroder Education Support Center.

  • Vendor Conflict of Interest Disclosure Forms

    Forms on File

Current Bid Opportunities

The Amarillo Independent School District Purchasing Division is proud to announce a new partnership with Public Purchase, a web based e-Procurement service. In order to begin, or continue to, receive bid notifications as a current vendor you must register with this new system. This process will only take a few minutes.

 

How To Register

View the Vendor Registration section (scroll down this web page) for the vendor registration instructions and vendor registration link.

 

Vendor Registration

The Amarillo Independent School District Purchasing Division partners with Public Purchase, a web based e-Procurement service, to host our bidding opportunities. In order to receive bid notifications as a new vendor you must register with the Public Purchase system. This process will only take a few minutes. The two-step registration process/instructions are detailed below in the Instructions section.

Instructions

  1. Register with Public Purchase: Visit the Vendor Registration page (link opens in a new window) to begin the registration process. It can take up to 24 hours for your account to become active. You will receive an email from notices@publicpurchase.com letting you know your account is activated. Be sure and add this email address to your contacts to avoid the bid notification emails being sent to your junk folder. If you are already registered with Public Purchase previously, please proceed directly to step 2.
     
  2. Bid Notification for Amarillo Independent School District:
  • Once you have received your activation email from Public Purchase, log into the Public Purchase website (Opens in new window).
     
  • Then visit the Open Bids page (link opens in a new window) to start getting bid notifications for Amarillo Independent School District. Begin by selecting the NIGP Commodity Codes that relate to your business so you can receive email notifications of future bid opportunities.
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  • If, for any reason, the link above fails, you can follow the following procedure to complete the notification process:
    • Use the Public Purchase link in Step 1 and log in. Then click “Select Region,” and “Select Agency”. After selecting Amarillo Independent School District, click on the “Register with Amarillo Independent School District” on the right hand side of the Amarillo Independent School District's logo.

It is important that this second part is complete or you will not receive notifications of upcoming quote opportunities from the Amarillo Independent School District. It is your responsibility to keep the information up to date, particularly the contacts and email addresses.

Vendor Terms & Conditions

View the Amarillo ISD Vendor Terms & Conditions PDF (Opens in new window).